Information security and data privacy training course

The aim of the Information Security and Data Privacy training course is to ensure staff and students understand their responsibilities in relation to information security and privacy compliance legislation.

 

New staff training being launched at the beginning of 2024

In April 2024, we will be rolling out the new staff training course from MetaCompliance to the entire collegiate university.

Pilot staff course 

For those staff taking part in the Pilot Staff course, please follow the information in the section marked 'Pilot staff course'.

All other staff and postgraduate students, please follow the information in the section marked 'Staff'.

Please note, the information below applies to the current staff course. 

All staff must complete the Information Security and Data Privacy training every 12 months to ensure the University is compliant with UK Data Protection legislation. It takes approximately 30-40 minutes to complete. There is a test at the end which you are required to pass with a minimum score of 75%. There is no fee for the course.

The content is broken down into nine sections:

  1. Why do we need to protect information?
  2. Protecting against threats
  3. Data privacy and the law
  4. Accessing and sharing information
  5. Working securely
  6. Phishing and malware
  7. Bring your own device (BYOD)
  8. Cloud computing
  9. Reporting issues

Take the staff course

Please note, this course is ONLY for staff whose units are taking part in the Oxford Secure Pilot.

All staff must complete the Information Security and Data Privacy training every 12 months. It takes approximately 45 minutes to complete. You will need to complete each section and pass the quiz at the end to complete the course. You will need a pass mark of 80% or above to have successfully completed the course. The course is free for staff and postgraduate students.

Please be aware: If you do not receive a Success Notice, please ensure you have completed the course from start to finish. Partial completion does not suffice.

More information on how to complete the course fully, can be found in our FAQs below.

The content is broken down into 10 sections:

  • Introduction
  • Information Classification
  • Data Protection
  • Accessing and Sharing Information
  • Information Rights
  • Working Securely
  • Phishing and Malware
  • Third Party Services
  • Reporting Issues
  • Course Quiz

 

Pilot staff course

FAQs for Pilot staff course

Accessiblity Statement for the Pilot staff training

Accessiblity Statement for MetaCompliance

Please note: If you handle university data as part of your studies or have been asked to provide a certificate to your department as proof of completion of the information security training, you should complete Staff course.

Students are invited to take this short course aimed at keeping you safe online at Oxford. It takes around 10 minutes to complete and consists of short videos about phishing and social media, the dangers of social networking and student scams.

There is also an interactive activity within the course which we are aware some people with accessibility issues may not be able to do, so we have also offered an accessible version of the course which replaces the interactive activity with a video which conveys the same information.

As a student at Oxford, it’s important you have the knowledge, life skills and resources to navigate the digital landscape securely and that you know how to play your part in protecting University systems. Understanding cyber security is not just a precaution, it's a necessity. You are not required to complete the student training course, but we would strongly encourage you to do so.

You will need to login using your SSO (Oxford Single Sign-On), with multi-factor authentication (MFA).

Please also visit the page for students for more information, resources, and practical steps towards a safer digital future.

This is the first time we have offered this training to students, so if you have any comments or feedback, please contact the Oxford Secure project team

For staff who want to review the student course, please contact Oxford Secure and we can add you to the Student Review Course.

Take the student training

Accessible version of the student training

Expand All

  1. First you must enrol on the course. If you are not already logged in, you will now need to enter your SSO credentials.You will be taken to a page called "Your basket"
  2. Ensure that the "Delegates" dropdown box is displaying "1"
  3. Now select the green "Next Step ->" button. You will be taken to a page called "Delegates"
  4. Ensure that your name appears next to "Delegate 1"
  5. Now select the green "Next Step ->" button. You will be taken to a page called "Keeping in touch"
  6. On the "Keeping in touch" page" you may optionally choose to receive communications about other courses and learning activities at Oxford. Select your preferred options, this will not affect your access to the course.
  7. There is no charge and no payment required for this course. On this screen select the green "Next Step ->" button. You will be taken to a page called "Payment details"
  8. Check the box to accept the term and conditions.
  9. Select the green "Complete ->" button. Now, you are taken to a page called "Order summary". A confirmation email will be sent to your email address containing a link to the course. It could take up to an hour for this email to arrive in your inbox.
  10. Once the email has arrived select the "direct link" which will open the course in your default browser.
  1. Select "Click here to launch the lesson", the course will open in a new window.
  2. Select the "Enter" button in the bottom right-hand corner of the window. You will be taken to the introduction page:
  3. To begin the course select the "Start" button. You will see the main menu page
  4. At the end of each section select the "Return to menu" button which will take you back to the main menu screen. Once you have completed a section, the text box on the menu screen will change to white indicating you have completed that section

Please note

If you exit the course the section boxes will return to their original colour. If this happens to you, you are not required to re-complete the sections you have already done. On the other hand if you want to repeat a section you can do so as many times as you like.

 

When you are ready, take the test. To obtain a pass mark you must score a minimum of 75%. There are 20 questions in the test and you have unlimited attempts to pass.

Once you have passed the course, you will receive your confirmation email within 24 hours. This confirmation email will contain a link to your certificate. Please download the certificate and keep a copy for your records.

If you did not pass the test, you will receive an email notifying you of your score and offering you the opportunity to retake the test. If you do not pass the test, and do not retake it, you will receive reminder emails until you pass the test. You have an unlimited number of attempts at the test.

If you need access to data on who has and who hasn't completed this training in your department or college, please request access to the Compliance Report within the Self-Service Training Data Reports suite below, which includes completion data on this Information Security and Data Privacy Training Course.

Reporting

Please read these Frequently Asked Questions about Self-service eLearning for more help with the CoSy platform.

Please contact grc@infosec.ox.ac.uk if you have any further or queries.

Just click on the red button and you will be taken through to the MetaCompliance platform.

You will need your SSO credentials to log-in.

You will need complete each section and pass the quiz at the end to complete the course. You will need a pass mark of 80% or above to have successfully completed the course.

Once you have completed each section, a green dot will appear next to that section. 

If you need to exit the course before you have completed it, the sections you have completed will save so you will not need to repeat these when you log back in.

Once you've completed the course, you will receive a completion email, with a certificate attached.

Please see the Pilot FAQs if you have trouble downloading and accessing your certificate.

FAQs for Pilot staff course

If you have question about the Pilot Staff training, please click on the Pilot FAQs button below.

 

Pilot FAQs

 

If you don't find your answer in the FAQs, please contact the Project team.

For any issues or queries with the Oxford Secure platform, please contact the Central IT Service Desk on (01865 6)12345 or submit a support request via: https://help.it.ox.ac.uk/request-help 

oxford secure logo blue